October 14, 2025We’re hiring an EJHA Administrative Associate

Announcement

EJHA ADMINISTRATIVE ASSOCAITE
Job Announcement

Coming Clean is seeking part-time, short-term administrative support for the Environmental Justice Health Alliance for Chemical Policy Reform (EJHA). The EJHA Administrative Associate will report to, and take direction from the EJHA National Organizer.

Coming Clean is a national environmental health network of 150+ member organizations and experts, working in strategic partnership with the Environmental Justice Health Alliance for Chemical Policy Reform. Our mission is to reform the chemical industry so it is no longer a source of harm, and secure systemic changes that leave no community behind and allow a safe chemical and clean energy economy to flourish. Coming Clean is dedicated to principled collaboration grounded in and accountable to the leadership, vision, and voices of environmental justice grassroots groups and communities.

Coming Clean is committed to dismantling racism, sexism, ableism and other oppressions within our organization and society as a whole. We encourage applicants from communities disproportionately affected by environmental and social injustices including black people, indigenous peoples, people of color, younger people, people from working class backgrounds, LGBTQ+ people, women, and people of all abilities to apply. Equal employment opportunity is available to all applicants regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or genetic information.

Position Overview:

Coming Clean is seeking part-time, short-term (6 month contract) administrative support for the Environmental Justice Health Alliance for Chemical Policy Reform (EJHA). The EJHA Administrative Associate will report to, and take direction from the EJHA National Organizer.

Responsibilities Include:

Field daily communications including general phone calls, email inquiries, and other administrative tasks.
Assist in maintaining documents and files on Google Drive, adhering to record management and retention procedures.
Scheduling, tracking schedules, and sending calendar reminders for EJHA staff.
Coordinating scheduling meetings between Coming Clean and EJHA staff as needed.
Supporting EJHA Affiliate Office Hours and scheduling as-needed meetings with affiliates.
Scheduling as needed meetings for programmatic work, campaigns, projects, or collaborations with outside partners.
Send agenda and text/email reminders for EJHA office hours, HazFac monthly meetings, EJHA staff meetings, etc.
Take and circulate notes for EJHA Affiliate monthly meetings and office hours, and HazFac monthly meetings and office hours.
Set up and assist with Zoom meetings.
Gather agenda items for EJHA weekly staff meetings.
Provide as-needed administrative and technical support for EJHA affiliates.
Participate fully in EJHA’s staff team (including CC/EJHA joint staff meetings and calls, joint planning and work tracking, organization-wide events, and intra-staff communications).
Complete personal administrative tasks in a timely manner (timesheets, expense reports, reimbursement requests, etc).
Communicate clearly and reliably as needed via phone, video conference, email, and in person with EJHA affiliates, Coming Clean members, allies, staff, and consultants).
Pro-actively and constructively raise up challenges and pursue solutions, and be accountable for achieving task deadlines (or modifying those deadlines with adequate notice if necessary).
Exhibit professional and courteous behavior, polite persistence, and problem-solving skills for routine tasks as well as in urgent situations.
Act in alignment with EJHA and Coming Clean’s mission, goals and objectives.
Understand and adhere to the Coming Clean Principles, the Principles of Environmental Justice, the Jemez Principles for Democratic Organizing, and the Louisville Charter.

Position Qualifications:

1 year experience in administration or operations, nonprofit experience preferred
Strong written communication skills, exceptional attention to detail and ability to synthesize information into clear and concise notes
Highly organized and able to stay on top of and appropriately prioritize competing short and long-term tasks, projects, and deadlines
Strong interpersonal and communications skills, including phone, email, in-person, and public presentation
High computer and technology proficiency, including ability to use and administer online workspaces, calendars, documents, spreadsheets, presentations, and file management (Google Suite); virtual communications systems (Grasshopper, Slack, Zoom); and cyber security tools (VPN, Bitwarden)
Ability to work remotely, independently and as part of a team
Experience in working respectfully and collaboratively with people of diverse backgrounds
Experience in, knowledge of, and passion for relevant issues including environmental health, chemical pollution, economic and Environmental Justice, clean energy and preventing climate change preferred

Preferred Location:

This is a fully remote position within the United States, with preference for candidates in Vermont, Maine, Pennsylvania, West Virginia, Michigan, Missouri, or New Hampshire.

Salary & Benefits:

The EJHA Administrative Associate is a part-time, 19 hours per week; and temporary 6 month position. The salary range for this position is between $18 and $22 per hour. Salary is commensurate with experience and location. Time off includes accrued vacation time and unplanned leave. This position is not eligible for additional benefits.

Application Process and Timeline:

The application deadline for this position is Wednesday, November 12, 2025.

Click here to apply

The application will require:

Cover letter, telling us who you are and why you are interested in and qualified for this position
Resume or CV (include relevant volunteer experience as well as paid work)

Please do not send your application materials directly to any staff member. Application materials submitted via email will not be considered.